*The deadline to submit a grant to NCLS was August 17, 2012.
All construction grants have been submitted to the Division of Library Development. Thank you all for your hard work and time completing the applications.
Please scroll down for more information and the necessary forms to complete the application process. The application form for the NYS 2012-2014 Construction Grant has only been released in the Online Portal so please use last year's application form (provided below) to get started on your "rough draft."
· Libraries that received grants for 2011-12 may apply again this time (2012-13). However, a library cannot receive funding for the same project more than once. The project for which funding is being requested in 2012-13 must be separate and distinct from any project(s) previously funded.
· These are matching grants. Libraries may apply for up to 75% of a project. We encourage libraries to still show matching funds as close to 50% as possible in case the total award amount for eligible projects exceeds our allocated award amount. If this happens, the project may be funded at a reduced percentage and libraries would need to show more than the 25% match (see guidelines).
· Cost estimates must come from one or more contractors. Cost estimates from Architects are not acceptable.
· The minimum grant awarded is $2500 for a minimum project cost of $5000. There is no maximum, beyond the obvious.
· Projects that have been started but are not complete at the time of application, are eligible. However, only expenditures made after July 1, 2011 are eligible. Expenditures from January 1 to June 30, 2011 may be used towards the total project cost.
· Projects must be started within 180 days after approval and must be completed by June 30, 2015.
· Only one project may be submitted for each building.
· If your building is more than 50 years old or is located in a historic area, you will need to do a separate State Historic Preservation Office (SHPO) application and construction projects for such buildings must be approved by SHPO before construction aid applications can be considered (see instructions for more information).
· Projects with emphasis on repair and/or building upkeep are generally considered to be routine maintenance. Although many of these projects such as replacement of carpeting, roof repair, repainting of walls, refinishing of wood floors or other wood trim on the building, landscaping and re-pointing of interior and/or exterior bricks are typically ineligible, there may be instances where these projects become eligible depending on the project cost and scope. Therefore, it is important to clearly define your project in your Construction Narrative.
· Other ineligible costs are: architectural and engineering fees (construction monitoring may be eligible), building consultant studies, and the purchase of books and other library materials.
Create an Account for the Online Application
2011 Application form Word document
2011 Application form Adobe document
Checklist:
Attachments:
SEAF (Short Environmental Assessment Form)
(if building is over 50 years old or in a historic area)
State Historic Preservation Office (SHPO) - Project Review Cover Form
Application Completion and Submittal:
Application Completion and Submittal - PowerPoint
Completion Paperwork:
· Libraries that received grants for 2011-12 may apply again this time (2012-13). However, a library cannot receive funding for the same project more than once. The project for which funding is being requested in 2012-13 must be separate and distinct from any project(s) previously funded.
· These are matching grants. Libraries may apply for up to 75% of a project. We encourage libraries to still show matching funds as close to 50% as possible in case the total award amount for eligible projects exceeds our allocated award amount. If this happens, the project may be funded at a reduced percentage and libraries would need to show more than the 25% match (see guidelines).
· Cost estimates must come from one or more contractors. Cost estimates from Architects are not acceptable.
· The minimum grant awarded is $2500 for a minimum project cost of $5000. There is no maximum, beyond the obvious.
· Projects that have been started but are not complete at the time of application, are eligible. However, only expenditures made after July 1, 2011 are eligible. Expenditures from January 1 to June 30, 2011 may be used towards the total project cost.
· Projects must be started within 180 days after approval and must be completed by June 30, 2015.
· Only one project may be submitted for each building.
· If your building is more than 50 years old or is located in a historic area, you will need to do a separate State Historic Preservation Office (SHPO) application and construction projects for such buildings must be approved by SHPO before construction aid applications can be considered (see instructions for more information).
· Projects with emphasis on repair and/or building upkeep are generally considered to be routine maintenance. Although many of these projects such as replacement of carpeting, roof repair, repainting of walls, refinishing of wood floors or other wood trim on the building, landscaping and re-pointing of interior and/or exterior bricks are typically ineligible, there may be instances where these projects become eligible depending on the project cost and scope. Therefore, it is important to clearly define your project in your Construction Narrative.
· Other ineligible costs are: architectural and engineering fees (construction monitoring may be eligible), building consultant studies, and the purchase of books and other library materials.
Create an Account for the Online Application
2011 Application form Word document
2011 Application form Adobe document
Checklist:
Attachments:
SEAF (Short Environmental Assessment Form)
(if building is over 50 years old or in a historic area)
State Historic Preservation Office (SHPO) - Project Review Cover Form
Application Completion and Submittal:
Application Completion and Submittal - PowerPoint
Completion Paperwork:
